How to Set Up a Compliant Labelling System

How to Set Up a Compliant Labelling System

For some of our clients (such as pharmaceutical, clinical trials or military contractors) strict, secure document workflows are an essential requirement in order to meet regulatory compliance.  In this article we’ll look at how we can set this up for labelling and documentation using Seagull Scientific’s BarTender label design software.

Let’s start with an example.  Palio Care (I’m making this name up for reasons of commercial confidentiality) work in clinical supply.  They manage the distribution of drugs for pharmaceutical clients working on clinical trials.

In order to comply with strict QA rules they need a labelling system that combines:

  • Security – only authorised users could undertake label design, QA checking and printing.
  • Strict Document Workflows – labels could not be printed before they had been checked over by a qualified and authorised person.
  • Detailed Audit Trail – records were kept of who did what and when in order to provide evidence for compliance audits.

After researching the market, Palio Care found two suppliers who were able to fulfil these requirements – along with being able to design labels and documents with ease and speed.

Seagull Scientific’s BarTender and… er, let’s call them Pyramid.  I have to admit, I don’t know much about Pyramid as a company, but they were dismissed on cost grounds.

Remote Access Label Design Software

Palio Care works with a remote workforce as well as offices in the UK and US.  They wanted to use BarTender through Citrix and after a few hours configuration by their IT manager, they had it operational.  Citrix gave remote users a secure cloud based environment in which to run BarTender.  If you’d like help or advice setting up a remote access label design system, contact us, we’d be pleased to help.

Let’s Look at How We Set it Up.

First, we’re working with Seagull Scientific’s Enterprise Automation edition of BarTender 2016.  It’s the top of the range edition with integration to ERP systems (including SAP and Oracle), full document history and, of course, user and group permissions as well as workflows.  BarTender Enterprise Automation edition is licenced on the number of printers that are being used.  That means it can be used across the entire network on as many computers as you wish – without additional cost. BarTender Enterprise Automation Edition uses a MS SQL server database to maintain a central library of documents that any number of PC’s can access.

Configuring BarTender Workflows

Using BarTender’s Librarian companion app, we set up a simple workflow.  We set up our workflow in such a way that an edited label needed to be checked over by QA before being approved by the client.  Once the Palio Care’s client had approved it, the label state could be changed to Awaiting printing.

BarTender 2016 Workflows

BarTender Security Settings

Now we had the workflow defined, we gave users permission to change file states.

From the Administration Console’s Security tab, the user or group in question was configured to allow it to change certain stages.

BarTender file states security settings
BarTender file states security settings

For example, a ‘print operator’ group of users can’t approve or edit labels.

How the BarTender System Works

This is how we configured our BarTender solution to work for Palio Care.

A label designer designs the label document and saves it by checking it back into the document library.  BarTender prompts the designer to comment on what they have done and has them identify what stage the label is at.  In Palio Care’s situation, the designer can only continue editing it, or they can move it to the “Awaiting QA Approval” stage.

BarTender Change File State window
BarTender Change File State

With a new stage identified, the QA user is now able to check the label out of the library and carry out their character by character check to ensure the label is correct.

Once satisfied, QA checks the label design back into the library (BarTender has them check their label back in by saving their label design) and update the file’s stage to awaiting Client approval.

With the label checked for quality, in the case of Palio Care, the label is added to a form and sent to the Project Manager who has contact with the client.  Once the document is reviewed by the client the Project Manager has the security privileges to be able to go to the document library and change the label’s stage.  Now the label is awaiting printing.

With the label at this stage, the Print Operator can print the labels.

Another convenient companion app with BarTender is Print Station.  Using Print Station, the Print Operator is able to quickly find the label they need to print, specify which printer they want BarTender to print to and choose how many labels they want.  No need to go into the design parts of the BarTender applications.

How We Can Help with Your Labelling Project

If you want to implement a compliant labelling system in your regulated business, we can help – in the UK or internationally.

We have a complete set of system validation documentation (in English) that we can use with your project.

Give us a call or contact us through our contact us page.  Alternatively, email us at info@expertlabels.co.uk and request a  project plan to help with your labelling system installation.

Useful Links

Visit the BarTender page on Seagull Scientific’s website:

www.seagullscientific.com/label-software/barcode-label-design-and-printing/bartender-enterprise-automation-edition/

Biodegradable Labels

Biodegradable Labels

We are all trying to become more environmentally aware and Expert Labels can help. We are currently supplying more biodegradable labels than ever before. The market for these has really taken off! These biodegradable labels used to be an expensive way of labelling but they have become a lot more affordable.

Our biodegradable labels work on par with the more traditional label, with the added benefit of them being completely biodegradable!

We can supply the following: –

  • Biodegradable semi gloss paper labels (FSC certified by the Forest Stewardship Council) are suitable for a wide range of  promotional and industrial label uses and we can offer these plain or full colour printed. This material is printable by most printing methods including thermal transfer.

 

  • Biodegradable (FSC certified) matt white thermal transfer printable labels are ideal for situations where label presentation is less important (i.e. warehouse labels, outer case labels and labels for  in-house identification). This material is printable by most printing methods including thermal transfer.

 

  • Biodegradable and compostable white high gloss film labels are available, with a print receptive top coating.  These labels are great for food items including fruit and vegetables, drink bottles and healthcare products and can be printed in full colour to a high standard. All the labels are compliant with the European Food Regulations for direct contact with dry, non fatty food items.  The adhesive used is acrylic based and biodegradable.  The labels are water and tear resistant.

 

  • Biodegradable and compostable clear gloss film labels are available, with a print receptive top coating.  These labels are also especially good for food items and healthcare products and can be printed in full colour for a high quality presentation.  All the labels are compliant with the European Food Regulations for direct contact with dry, non fatty food items.  The adhesive used is acrylic based and biodegradable with good initial tack and adhesion and the labels are water and tear resistant.

For more information on any of our products or to place your order please contact a member of our team today.

Making your product beautiful with Swing Tags

Making your product beautiful with Swing Tags

Swing tags, or swing tickets, come in all shapes, sizes, thickness, colours and materials. Choosing the right ticket for your product can feel overwhelming, but that’s where we can help! Read on to find out more about swing tickets and how we can help you.

Swing tags can really set the tone for the product you’re selling.  From rustic and charming to elegant and luxurious, your swing tag can be made to suit your product and strengthen your product awareness in the marketplace.

Swing tag
Swing Tags can make your product stand out

The first thing you will need to think about is what style of swing tag (or swing ticket) will match your products.  If you’re a vintage clothing shop, a brown craft card with jute string will give a rugged and down to earth vibe.  A high end gift shop might want a more finished and classic tag such as a thick, crisp white card, custom shaped with a nickel eyelet and a beautiful ribbon.  Both of these could be printed both sides with a colour or even a foil effect.  The possibilities are endless!  Once you have decided on the material and print colours, you can choose from many stringing options such as elastic, ribbon and string.

Fancy adding a final touch? Eyelets are a truly eye catching detail to add to your swing tag.  Choose from nickel or brass to make your ticket really stand out.

 

Need your swing tag to be tough and functional? No problem.  Waterproof PVC or our superbly robust Tyvek are brilliant options.  Again, both of these materials can be printed both sides and strung to suit your needs.  Many of our customers choose to use a brass or nickel eyelet to strengthen the drill hole and a strong cord or elastic stringing.

Swing tag

We can also provide health and safety tickets for you.  This can be anything from warning messages to maintenance tags.  We can provide these tags on bright coloured card, PVC or Tyvek and with washered drill holes to minimise the chance of tearing.  We also hold all of the standard health and safety symbols and graphics you may need.

Call us today on 01359 271 111 to discuss how we can help you with your swing tag requirements or email us at info@expertlabels.co.uk.

 

QuickStock – Stock Labels

QuickStock – Stock Labels

QuickStock Labels

Expert Labels can provide synthetic (plastic) stock labels with a delivery time of typically 3-4 days.  The labels are available in plain gloss white and plain matt silver and are waterproof, chemical and solvent proof. They are durable and tear proof PET material with a high performance permanent adhesive and are suitable for thermal overprinting. These labels are excellent for use outdoors and can even withstand elevated temperatures up to 145 degrees C.

* Please note all prices are exclusive of delivery and VAT

Gloss White PET – Mid Range / Industrial Printer

 

Size  mm Ref Labels Per Roll Rolls Price Per Roll Rolls Price Per Roll Rolls Price Per Roll
25 x 13 23750 11000 3 £55.29 6 £41.89 12 £34.96
34 x 19 23751 7500 2 £80.01 4 £59.43 8 £49.77
38 x 19 23752 7500 4 £57.75 8 £47.04 16 £42.58
38 x 25 23753 6000 4 £59.56 8 £48.05 16 £42.76
51 x 13 23754 10750 2 £82.03 4 £60.65 8 £50.88
51 x 25 23755 6000 2 £79.08 4 £60.06 8 £49.81
51 x 32 23756 5000 2 £81.27 4 £60.34 8 £50.47
72 x 32 23757 5000 3 £80.08 6 £65.03 12 £57.33
76 x 51 23758 3125 2 £92.75 4 £71.13 8 £60.55
102 x 25 23759 6000 2 £118.27 4 £95.26 8 £84.59
101 x 51 23760 3125 2 £117.91 4 £94.89 8 £83.57
102 x 152 23761 1100 2 £117.63 4 £95.38 8 £84.71

 

Gloss White PET – Desktop Printers

Size mm Ref Labels Per Roll Rolls Price Per Roll Rolls Price Per Roll Rolls Price Per Roll
25 x 13 23780 4750 3 £39.83 6 £25.61 12 £18.96
34 x 19 23781 3250 2 £56.74 4 £37.90 8 £27.44
38 x 19 23782 3250 4 £37.49 8 £26.80 16 £21.07
38 x 25 23783 2500 4 £37.38 8 £26.71 16 £20.97
51 x 13 23784 4750 2 £59.46 4 £38.11 8 £28.07
51 x 25 23785 2500 2 £56.63 4 £37.00 8 £26.74
51 x 32 23786 2000 2 £56.56 4 £36.93 8 £26.26
72 x 32 23787 2000 3 £49.67 6 £34.89 12 £27.47
76 x 51 23788 1400 2 £76.73 4 £54.50 8 £43.61
102 x 25 23789 2500 2 £74.41 4 £53.06 8 £41.55
101 x 51 23790 1250 2 £72.65 4 £51.30 8 £40.18
102 x 152 23791 500 2 £78.20 4 £55.17 8 £44.28


Satin Silver PET – Mid Range / Industrial Printers

Size  mm Ref Labels Per Roll Rolls Price Per Roll Rolls Price Per Roll Rolls Price Per Roll
25 x 13 23766 11000 3 £52.51 6 £37.27 12 £32.49
34 x 19 23767 7500 2 £76.02 4 £55.75 8 £46.10
38 x 19 23768 7500 4 £53.87 8 £43.27 16 £38.01
38 x 25 23769 6000 4 £55.52 8 £44.27 16 £38.98
51 x 13 23770 10750 2 £77.97 4 £56.90 8 £47.11
51 x 25 23771 6000 2 £75.85 4 £56.20 8 £46.12
51 x 32 23772 5000 2 £77.14 4 £56.49 8 £46.69
72 x 32 23773 5000 3 £74.62 6 £59.85 12 £52.29
76 x 51 23774 3125 2 £109.86 4 £87.28 8 £76.22
102 x 25 23775 6000 2 £110.29 4 £87.70 8 £77.20
101 x 51 23776 3125 2 £109.86 4 £87.28 8 £76.22
102 x 152 23777 1100 2 £109.59 4 £87.72 8 £77.21


Satin Silver PET – Desktop Printers

Size  mm Ref Labels Per Roll Rolls Price Per Roll Rolls Price Per Roll Rolls Price Per Roll
25 x 13 23802 4750 3 £38.44 6 £24.40 12 £17.75
34 x 19 23803 3250 2 £54.82 4 £36.08 8 £25.80
38 x 19 23804 3250 4 £35.59 8 £25.12 16 £19.47
38 x 25 23805 2500 4 £35.49 8 £24.99 16 £19.36
51 x 13 23806 4750 2 £57.39 4 £36.32 8 £26.33
51 x 25 23807 2500 2 £25.10 4 £20.06 8 £18.06
51 x 32 23808 2000 2 £54.68 4 £35.20 8 £24.67
72 x 32 23809 2000 3 £47.12 6 £32.68 12 £25.37
76 x 51 23810 1400 2 £72.77 4 £50.90 8 £40.19
102 x 25 23811 2500 2 £70.63 4 £49.63 8 £38.36
101 x 51 23812 1250 2 £69.02 4 £48.03 8 £37.10
102 x 152 23813 500 2 £61.47 4 £44.93 8 £37.14

 

To discuss any needs your company may have please contact a member of our team who will be more than happy to help.

Desktop Barcode Label Printers

Desktop Barcode Label Printers

Desktop barcode label printers are smaller printers suited to printing fewer labels.  Being made with plastic cases, these printers tend to be best suited to office, laboratory and hospitality situations not factory or warehouse settings.

 

Zebra

GK420t
  • Print speed: up to 127 mm (5 “) per second
  • Print method: direct thermal/thermal transfer
  • Quick and easy ribbon loading system
  • Durable plastic construction

 

GK420d Zebra GK420d barcode printer
  • Print speed: up to 127 mm (5 “) per second
  • 203 dpi print resolution
  • Print method: direct thermal
  • Smallest footprint in 4-inch thermal printer
  • Durable reinforced plastic construction

 

GX420t
  • Print speed: up to 152 mm (6″) per second
  • 203 dpi print resolution
  • Print method: direct thermal/thermal transfer
  • LCD user interface
  • Variety of connection options

 

GX430t Zebra GX430t
  • Print speed: 102mm (4″) per second
  • 300 dpi print resolution
  • Print method: direct thermal/thermal transfer
  • Bluetooth as standard
  • Offers clear printing of 2d barcodes, fine text and complex graphics ideal for high-density data on small labels.

 

ZD410 Zebra ZD410d Barcode Printer
  • Print speed: 152 mm (6″) per second
  • 203 dpi print resolution
  • Print method: direct thermal
  • Super fast printer. Ultra compact
  • Easy to use, operate and troubleshoot

 

GC420d
  • Print speed: 102 mm (4”) per second
  • 203 dpi print resolution
  • Print method: direct thermal
  • The GC420 integrates easily with other Zebra printers
  • Compact and space saving. It will meet a wide variety of printing requirements. This is Zebras most affordable desktop printer

 

ZD500
  • Print speed: 152mm (6”) per second (203 dpi)
  • Print speed: 102mm (4”) per second (300 dpi)
  • 203 dpi (300 dpi optional) print resolution
  • Print method: Thermal transfer printer / Direct thermal printer
  • Multi-position transmissive + full width reflective sensor
  • High quality print and quadruple connectivity options

 

For more information on any of the printers please contact a member of our team who will be more than happy to help.

 

Double Sided Adhesive Labels and Stickers

Double Sided Adhesive Labels and Stickers

The fantastic relationship we build with our clients usually start with a question from them; Can you help me with this?

‘This’ has meant a variety of different problems over the years, from fixing a printer error to creating a bespoke label.  Our technical team here at Expert Labels love to flex their muscles and get stuck in and to find a solution.  Some can be resolved with a phone call, others a visit.

Some time ago we were asked if we can provide a solution to an unusual label problem…

The client had unique label application equipment that needed to work with a specialised label; double sided adhesive labels.  They used these labels to attach promotional gifts for their customers.  The label was stuck to the product and the top of the label was left exposed, ready for the next stage of adding the promotional gift.  The problem the client found was that this double sided adhesive label was not readily available.  Enter Expert Labels!  Our technical team worked hard to find a suitable backing (web) material that was compatible with the existing application equipment.  Our fabulous production team were able to create a label with adhesive on both sides that worked with the client’s existing application equipment and processes.  We also provided the client with these twin sided adhesive stickers on large rolls, 11,000 labels per roll!

Double Sided Adhesive Labels

These labels are a fantastic tool to use to attach lightweight promotional gifts and giveaways on your products or marketing material.  Call us on 01359 271 111 or email info@expertlabels.co.uk.

If you are experiencing a label issue and need help, come to us!  Our staff constantly pool  their knowledge and experience together to make a friendly, efficient and helpful service for you, our customers.

 

Simon Nicholson – Trainee Business Manager

Simon Nicholson – Trainee Business Manager

Simon joined the company in September 2018 after graduating from the University of Kent with a Sports Management degree.

Here are 11 things you probably don’t know about Simon:

  1. Simon can tell you the difference between a 1D and 2D barcode.  Whether it’s a QR Code or a GTIN13, he can explain the difference.
  2. He is a very skilled Futsal player.  Never heard of Futsal? – I’m not surprised.  It’s a South American version of 5-a-side football.
  3. Simon can design and print labels using BarTender software.  He’s currently learning how to use the Librarian feature and in the very near future will be quite an expert.
  4. Simon is an accomplished cricketer – undertaking international cricket tours.
  5. Simon is one of those rare people who actually gets a healthy amount of sleep.
  6. Simon has printed tens of thousands of labels since he started working for us.  He has first hand experience of designing labels, choosing the best thermal ribbons and using label rewinders.
  7. Simon can advise you on how to print your peel and reveal labels.
  8. He knows all the right questions to ask you about your thermal printer project.  If you’re not sure what label printer would be best for you, call him and let him talk you through all the options available.
  9. Grew up in Newmarket, Suffolk and as with everyone in Newmarket – has connections with the horse racing industry.
  10. Like Ed Sheeran, Simon is an avid Tractor Boy (Ipswich Town FC supporter) who tries to get down to Portman Road to watch games whenever he can.
  11. Simon is a keen traveller who enjoys city breaks and exploring new places.

Simon is a very welcome new member of our team.  If you’d like to talk to him about your label printing project – feel free to contact us and ask for Simon.

Choosing the right labels for your candles

Choosing the right labels for your candles

 

Candle
Candle-light provides ambient lighting

Originally used as a source of light, candles have been used for over 5,000 years.  More recently, they are a high demand product for home fragrance and gifts.  Candle manufacturing is a fast growing multi million pound industry in the UK alone and shows no signs of slowing down.

If you are one of the many candle companies out there, you will know the importance of dressing your candle to catch the consumers eye.  Candle lovers out there are inundated with choice so it’s up to you to make sure your candle shines bright amongst the competition.  We can help with glorious product labels and chic swing tags.

Brighten up your candle products with foil printed labels.  The foil print looks stylish and eye catching and is available in several striking colours.  Or for a more classic and vintage look, a matt label with subtle pastel colours will be sure to draw attention.

Swing tags are a very contemporary packaging accessory to add to the neck of the candle jar, votive or lantern.  These tags can really set off your product and pack a punch when attracting consumers.  From a brown craft card tag for that rustic impression to silk white card for a luxurious style, plus several stringing options, we can create the perfect tag for your candle product.  We can also provide you with your barcode labels to stick to the tag.  To find out more about barcode labels click here

Candle in jar

 

To make sure your consumers are protected, the current law that applies to the safety of goods is The General product Safety Regulation (GPSR).  Although there are no specific laws that relate directly to candles, you will need to adhere to the European Standards.  These standards will give guidance as to how safety with candles might be achieved.  If your product needs extensive information for your consumers, a peel and reveal label might be a good option for you.  These labels can be up to five pages and can include caution symbols, ingredients and warnings.  If you need more than five pages, you will need a multipage or booklet label.  These are a neat way of encompassing several pages of information and applying it to the lid or base of your product.

 

Give us a call on 01359 271 111 or email us on info@expertlabels.co.uk to discuss your label and swing tag needs.

 

Heat Resistant Labels

Heat Resistant Labels

Heat Resistant Labels (also known as Heat Resistant Stickers) can have a wide variety of uses, within many industries.  Heat resistant labels (heat resistant tags are also very common) can be used in temperatures ranging from 150 degrees C to 1,650C.

Heat Resistant Label. Heat Resistant Sticker
Heat Resistant Labels can withstand a wide range of temperatures

Expert Labels can provide you with a wide range of colours and finishes, but please note that Heatproof Labels are specialist and come on limited roll sizes.

Heat Resistant Labels have different characteristics and will therefore perform differently, take a look here for more information.

Heat Resistant Stickers are more expensive in comparison to a standard label so here are some questions you may wish to think about: –

  • What temperature will I be applying the heat resistant label at?
  • Does the label need to be heated and cooled many times?
  • If I choose a  heat resistant vinyl sticker, will it be rubbed?
  • You can print your own heat resistant thermal transfer label – you need to know if it will come into contact with any chemicals?

To discuss your individual needs further our team will be more than happy to help.

What are the Food Labelling Regulations in the UK?

What are the Food Labelling Regulations in the UK?

What are the UK Regulations for Food Labelling?

Food Labelling
What are your labelling requirements?

Are you aware of what the Food Labelling Regulations are in the UK?

Do you have a product that needs labelling and not sure what you do or do not need to include?

If so Expert Labels can help. For a full printable list please click the link below.

Expert Labels – March Food Labels Blog Checklist 2018

If you require any more information or help with your labelling please do not hesitate to contact us where a member of our team will be more than happy to help.

Food Labelling

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